A. Privacy Policy
Last updated: 25/05/2026
Website: www.faircultures.com
Data Controller: Oana Iordachescu, operating through Fair Cultures, NIE Z0923402A
Contact: contact@faircultures.com
This Privacy Policy explains how Fair Cultures collects, uses, stores and protects personal data when users visit www.faircultures.com, submit forms, subscribe to communications, request information, download materials or interact with Fair Cultures online.
By using this website, you acknowledge the processing of your personal data as described in this Privacy Policy.
1. Who we are
Fair Cultures is operated by Oana Iordachescu, NIE Z0923402A.
For privacy-related matters, you can contact us at:
2. Personal data we collect
Fair Cultures may collect personal data that users voluntarily provide through the website, including:
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name
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email address
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phone number
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company
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job title or professional role
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country or city
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LinkedIn profile, where provided
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message content
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company size
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event interest
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sponsor or partnership interest
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sponsor budget, where provided
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dietary or accessibility information, where relevant to an event
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uploaded documents or files, where enabled
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newsletter preferences
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any other information submitted through forms or direct communication
We may also collect technical and usage data, including:
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IP address
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browser type
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device information
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operating system
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pages visited
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date and time of access
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referral source
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interaction with forms, downloads or embedded content
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cookie and analytics information, subject to applicable consent requirements
3. Forms and website interactions
The website may include:
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contact forms
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newsletter subscription forms
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sponsor package request forms
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event interest forms
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embedded forms or third-party forms
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downloadable materials
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links to ticketing or payment platforms
When you submit a form, we process the information you provide in order to respond to your request, manage the relevant communication and provide the information or service requested.
4. Purposes of processing
Fair Cultures may process personal data for the following purposes:
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responding to contact requests
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managing newsletter subscriptions
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sending requested information
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sending sponsor package materials
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managing event-related enquiries
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managing partnership, sponsorship and business enquiries
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sending relevant Fair Cultures communications
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managing downloads and website interactions
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improving the website and user experience
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analysing website usage and performance
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managing CRM and administrative records
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complying with legal, tax and administrative obligations
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protecting the security and integrity of the website
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establishing, exercising or defending legal claims
5. Legal bases for processing
Fair Cultures processes personal data on the following legal bases:
Consent
Where users subscribe to communications, submit optional forms, agree to receive marketing or allow non-essential cookies.
Performance of a contract or pre-contractual steps
Where processing is necessary to respond to a request, provide information, manage an event enquiry or process a service-related interaction.
Legitimate interest
Where processing is necessary to operate the website, respond to professional enquiries, manage business relationships, improve services, maintain security and conduct limited administrative follow-up.
Legal obligation
Where processing is required for tax, accounting, legal, regulatory or administrative compliance.
Users may withdraw consent at any time by contacting:
Withdrawal of consent does not affect processing already carried out before withdrawal.
6. Newsletter and marketing communications
Users may receive newsletters or marketing communications when they subscribe, submit a relevant form or otherwise provide consent where required.
Fair Cultures may use tools such as Wix, Brevo, HubSpot, Gmail or other communication and CRM tools to manage communications.
Users can unsubscribe at any time:
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by using the unsubscribe link where available
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by contacting contact@faircultures.com
If a user receives a marketing communication by error, they may contact Fair Cultures at the same email address and request removal.
7. Sponsor, partner and third-party sharing
Fair Cultures may share personal data with service providers where necessary to operate the website, manage communications, provide requested information or deliver services.
Such providers may include:
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Wix
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Brevo
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HubSpot
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Gmail / Google Workspace
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Ticket Tailor
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Stripe
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Google Analytics
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Google Tag Manager
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Wix Analytics
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Google Forms
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CRM tools
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hosting, analytics, email, administrative or technical providers
Fair Cultures may share data with sponsors or partners only where:
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the user has opted in
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the user has specifically requested sponsor, partner or event-related information
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sharing is necessary to respond to the user’s request
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another valid legal basis applies
Fair Cultures does not automatically share website user data with DeepTech Recruitment, FairTech or other related initiatives unless the user specifically requests information connected to them or gives consent where required.
8. Payments and ticketing
The Fair Cultures website may link to external ticketing or payment platforms, including Ticket Tailor and Stripe.
Payments are processed by the relevant third-party provider. Fair Cultures does not store full payment card details.
Users should review the terms and privacy policies of the relevant third-party platform before completing a transaction.
9. Analytics, tracking and cookies
Fair Cultures may use analytics and tracking tools such as Google Analytics, Google Tag Manager and Wix Analytics to understand website performance and improve user experience.
Non-essential cookies and tracking technologies are used subject to user consent where required.
More information is available in the Fair Cultures Cookie Policy.
10. Embedded content and external platforms
The website may include embedded or linked third-party content, including:
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Ticket Tailor embeds or links
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Stripe payment links
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Google Forms
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YouTube or Vimeo videos
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Google Maps
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Canva or PDF download tools
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sponsor or partner links
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CRM or form tools
Third-party platforms may process personal data according to their own privacy policies. Fair Cultures is not responsible for the privacy practices, security or content of external websites or platforms.
11. Minors
The Fair Cultures website may be accessed by minors, including in connection with events that allow participants under 18.
Where a minor provides personal data, the processing will be handled according to applicable data protection rules. In Spain, consent-based processing of minors’ personal data is generally valid from the age of 14; for minors under 14, consent must be provided by a parent or legal guardian.
Fair Cultures may request parental or guardian authorisation where required.
12. International data transfers
Some service providers may process personal data outside Spain or outside the European Economic Area.
Where this occurs, Fair Cultures will rely on appropriate legal safeguards where required by applicable data protection law.
13. Data retention
Fair Cultures retains personal data only for as long as necessary for the purposes described in this Privacy Policy.
This may include retention for:
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responding to enquiries
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managing newsletter or marketing preferences
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managing sponsor, partner or event requests
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website administration
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legal, tax or accounting purposes
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security and technical purposes
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dispute resolution
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exercising or defending legal claims
Where data is processed based on consent, Fair Cultures will retain it until consent is withdrawn, unless another lawful basis allows or requires continued retention.
14. Data security
Fair Cultures applies reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
However, no website, platform or online transmission system can be guaranteed to be completely secure.
Users are responsible for ensuring that the information they provide is accurate and that they use the website responsibly.
15. User rights
Under applicable data protection law, users may have the right to:
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access their personal data
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request correction of inaccurate data
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request deletion of personal data
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object to certain processing
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request restriction of processing
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request data portability
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withdraw consent where processing is based on consent
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lodge a complaint with the competent data protection authority
The AEPD lists these rights as access, rectification, opposition, deletion, restriction and portability, among others.
Requests should be sent to:
Fair Cultures may need to verify the requester’s identity before responding.
Users may also lodge a complaint with the Spanish Data Protection Authority, the Agencia Española de Protección de Datos, if they believe their rights have been infringed.
16. Changes to this Privacy Policy
Fair Cultures may update this Privacy Policy from time to time for operational, legal, technical or regulatory reasons.
The updated version will be published on this website with a revised “Last updated” date.
B. Cookie Policy
Last updated: 25/05/2026
Website: www.faircultures.com
Contact: contact@faircultures.com
This Cookie Policy explains how Fair Cultures uses cookies and similar technologies on www.faircultures.com.
The Spanish Data Protection Authority requires clear information and consent management for cookies that are not strictly necessary.
1. What are cookies?
Cookies are small files placed on a user’s device when visiting a website.
Cookies may be used to:
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make the website work properly
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remember user preferences
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analyse website traffic
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improve website performance
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support embedded content
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measure campaign or download activity
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support marketing or communication tools
Similar technologies may include pixels, tags, local storage or tracking scripts.
2. Types of cookies we may use
Fair Cultures may use the following categories of cookies:
Essential cookies
These cookies are necessary for the website to function properly.
They may support:
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website loading
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security
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form functionality
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session management
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cookie consent settings
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basic platform functionality
Essential cookies do not normally require user consent.
Analytics cookies
These cookies help us understand how users interact with the website.
They may collect information such as:
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pages visited
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time spent on pages
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traffic sources
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device and browser information
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interaction with forms or downloads
Fair Cultures may use analytics tools such as:
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Google Analytics
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Google Tag Manager
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Wix Analytics
Analytics cookies are used subject to consent where required.
Marketing and tracking cookies
These cookies may be used to measure campaigns, track interactions or support marketing-related tools.
They may be linked to:
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download tracking
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campaign performance
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CRM interactions
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email or sponsor package request tracking
Marketing and tracking cookies are used subject to consent where required.
Third-party and embedded content cookies
The website may include third-party tools or embedded content, including:
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Ticket Tailor
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Stripe
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Google Forms
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YouTube or Vimeo
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Google Maps
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Canva or PDF download tools
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CRM tools
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sponsor or partner links
These third parties may place cookies or similar technologies when users interact with their content or platforms.
Fair Cultures does not control all cookies used by third-party platforms. Users should review the cookie and privacy policies of the relevant third-party provider.
3. Cookie consent
When visiting the website, users may be asked to accept, reject or manage non-essential cookies through the cookie banner or cookie settings tool.
Users can change their cookie preferences at any time where the website provides such functionality.
Users may also manage or delete cookies through their browser settings.
4. Managing cookies through the browser
Most browsers allow users to:
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block cookies
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delete cookies
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disable third-party cookies
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receive alerts before cookies are stored
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manage site-specific cookie preferences
Blocking some cookies may affect the functionality, performance or availability of certain website features.
5. Third-party services
Fair Cultures may use third-party services that rely on cookies or similar technologies, including:
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Wix
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Google Analytics
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Google Tag Manager
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Wix Analytics
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Ticket Tailor
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Stripe
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Google Forms
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YouTube
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Vimeo
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Google Maps
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Canva or PDF download tracking tools
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CRM and email tools
These providers may process data according to their own policies.
6. Updates to this Cookie Policy
Fair Cultures may update this Cookie Policy from time to time to reflect changes in cookies, tools, technologies or legal requirements.
The updated version will be published on this website with a revised “Last updated” date.
C. Legal Notice / Aviso Legal
Last updated: 25/05/2026
Website: www.faircultures.com
This Legal Notice applies to the website www.faircultures.com.
1. Website owner
The website www.faircultures.com is operated by:
Oana Iordachescu
Operating through Fair Cultures
NIE: Z0923402A
Contact email: contact@faircultures.com
Business address: [insert address if available]
2. Purpose of the website
The Fair Cultures website provides information about Fair Cultures, its activities, events, conferences, learning experiences, sponsorship opportunities, partnerships and related professional services.
The website may also provide access to event information, downloadable materials, newsletters, contact forms, sponsor package requests and links to external ticketing or payment platforms.
3. Website use
Users agree to use this website lawfully, responsibly and in accordance with this Legal Notice, the Privacy Policy, the Cookie Policy and applicable law.
Users must not use the website:
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for unlawful, fraudulent or harmful purposes
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to interfere with the website’s operation or security
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to submit false, misleading or unauthorised information
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to attempt unauthorised access to systems, data or accounts
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to copy, misuse or exploit website content without permission
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to damage the reputation, rights or interests of Fair Cultures, its partners, sponsors, speakers or users
Fair Cultures may restrict access to the website or take appropriate action in case of misuse.
4. Intellectual property
All website content, including text, graphics, logos, images, videos, icons, downloads, designs, layouts, branding and other materials, is owned by Fair Cultures or used with permission from the relevant rights holder.
All rights are reserved.
Users may not copy, reproduce, distribute, modify, publish, transmit, commercially exploit or create derivative works from the website content without prior written authorisation from Fair Cultures or the relevant rights holder.
The Fair Cultures name, FAIR Barcelona materials, logos and related branding may not be used without prior written permission.
5. Third-party content and external links
The website may include links to or embedded content from third-party websites and platforms, including:
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Ticket Tailor
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Stripe
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Google Forms
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YouTube
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Vimeo
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Google Maps
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Canva
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sponsors
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partners
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CRM or communication tools
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other external platforms
Fair Cultures does not control and is not responsible for the content, terms, privacy policies, cookie practices, security or availability of third-party websites or services.
The inclusion of a third-party link does not imply endorsement or responsibility for that third party.
6. Ticketing, payments and events
The website may link to event-specific pages, ticketing platforms or payment providers.
Event attendance, ticket purchases, refunds, transfers and event participation may be subject to separate Terms & Conditions published for each event.
For FAIR Barcelona 2026, users should consult the specific FAIR Barcelona 2026 Terms & Conditions and Privacy Policy where applicable.
7. Accuracy of information
Fair Cultures aims to keep website information accurate and up to date.
However, Fair Cultures does not guarantee that all website content is complete, current or free from errors at all times.
Fair Cultures may update, modify or remove website content at any time without prior notice.
8. Liability
To the maximum extent permitted by applicable law, Fair Cultures is not liable for damages arising from:
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misuse of the website
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inability to access the website
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technical failures
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third-party platforms or links
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inaccurate or outdated third-party information
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viruses, malware or harmful elements outside Fair Cultures’ reasonable control
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decisions made based on website information without direct confirmation from Fair Cultures
Nothing in this Legal Notice excludes or limits liability where such exclusion or limitation is not permitted by applicable law.
9. Data protection and cookies
The processing of personal data through this website is governed by the Fair Cultures Privacy Policy.
The use of cookies and similar technologies is governed by the Fair Cultures Cookie Policy.
Users should read both documents before using the website or submitting personal data.
10. Applicable law and jurisdiction
This Legal Notice is governed by the laws of Spain.
Where legally permitted, any dispute arising from the use of this website shall be submitted to the courts of Barcelona, Spain.
This does not affect any mandatory consumer rights or mandatory jurisdiction rules that may apply.
11. Contact
For any question about this Legal Notice, the website or Fair Cultures, contact: